Terms and Conditions and Registration form, Nordic Adventure to Iceland

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TERMS AND CONDITIONS
This agreement sets forth the terms and conditions pursuant to which Cultural Crossroads, in return for payment by the passenger in the amount specified as the trip price, agrees to provide the service and features as described in the tour brochure, Nordic Adventure to Iceland organized by Cultural Crossroads. A tour leader will accompany the group throughout the program. The total cost of the trip is $5597 per person, which includes a $600 non-refundable tax-deductible contribution to WGBH. The single supplement is $655. A non-refundable deposit of $1555 per person is due upon enrollment. Final payment is due no later than July 6th, 2021.
Air Travel Arrangements
Flights are not included in the cost of the tour. Travelers can book with their travel agent, or Cultural Crossroads can connect you to one. We urge you to check airline cancellation penalties before purchasing airline tickets since departure times and flights can change. Tours can be cancelled due to low enrollments. Cultural Crossroads accepts no liability for cancellation penalties related to airline tickets purchased independently in conjunction with a tour.
Entry/Exit Requirements For U.S. Citizens
Travelers need a passport to travel to Iceland. Passports should be valid for at least 6 months from the date of entry and must have enough blank space to allow for entry and exit stamps. Possession of a valid passport is the traveler’s responsibility. Cultural Crossroads is not responsible for lost or stolen or non-valid passports.
Reservation Procedure
You may register by e-mail: Carrie McDougall: carrie@culturalcrossroads.com or by printing the form off the website, signing and mailing it to Cultural Crossroads, 3689 Whetstone Way, Mead, CO 80542. Registrations will be accepted in the order in which they are received.
Changes in the Itinerary
Cultural Crossroads reserves the right to alter the order of events or to make changes deemed necessary for the comfort, convenience, and safety of the participants. Every effort will be made to adhere to the printed itinerary, but weather conditions, transportation difficulties or other circumstances beyond the control Cultural Crossroads, and the local suppliers could force the cancellation or substitution of events or specific services.
A Note About Costs
Tour costs are based upon current tariffs, currency values, at the time of printing, and based on a minimum number of 16 participants. While we will do everything possible to maintain the listed prices, they are subject to change. Should actual enrollments fall significantly below minimum numbers, a surcharge may be added, if the tour proceeds. Due to fluctuations in oil prices, a fuel surcharge may be added to your tour fee. If changes in currency fluctuate over 10% of the cost there could also be a price increase. Participants will be notified of any price increases at least 30 days prior to departure.
Please note: Should group members invite guests or friends to activities or meals with the group, any costs or charges incurred as a result are the responsibility of the client or individual travelers.
Unused Services & Refunds
No refund or adjustment can be made for any portion of the services not used such as voluntary non usage of hotel accommodations, scheduled meals or any planned activity described in the itinerary.
Single Rooms
Every effort will be made to help connect you to a traveler if you wish to share a room. If none is found, a single supplement will be charged. The number of single rooms are limited.
Photography/video
Participants on the tour may be photographed/videoed for the educational and promotional purposes of Cultural Crossroads and WGBH.
Travel Insurance
Travel insurance is highly recommended and plans should include emergency evacuation and medical expense coverage, 24-hr worldwide travel and medical assistance. We recommend travelers purchase travel insurance so they are covered in the event of any emergency that may force them to cancel the trip. It is not mandatory that travelers get insurance. Travelers can use any travel insurance provider they wish.
Mobility and Fitness to Travel
Please note that the tour requires that participants be in good physical condition and must be capable of walking without assistance, a minimum of two to three miles over uneven terrain and of climbing stairs that may not have handrails. Participants should have sufficient stamina to keep pace with an active group of travelers on long days of touring.Force Majeure
Cultural Crossroads shall not be held responsible for any delay or failure in performance of any part of this agreement to the extent that such delay or failure is caused by inter alia: fire; flood; lightning; explosion; war; strike; embargo; labor dispute; government requirement; civil or military requirement; act of God or nature; inability to secure goods or services; act or omission of carriers or suppliers; acts or failures to act of any governmental or competent authority; or any other causes beyond its reasonable control, whether or not similar to the foregoing; provided however that the traveler by reason of such cause shall not be relieved of its obligation to make any required payments that are due to Cultural Crossroads.
Payment Policy & Schedule
Tour payments can be made by check payable to Cultural Crossroads and mailed to: 3689 Whetstone Way, Mead, CO 80542, or by credit card. Your initial non-refundable deposit of $1555 per person must be received to hold your place, and will be applied towards total payment. WGBH also receives $600 contribution from deposit. Full payment (remaining balance) will be due to Cultural Crossroads no later than July 6th, 2021. Enrollments after this date cannot be guaranteed. Cancellations made on or after July 5, 2021 will result in the forfeit of the entire cost of the trip unless a replacement traveler is found by WGBH or the cancelling traveler. Cultural Crossroads has the right to cancel the tour if the minimum of 16 paying participants is not reached by July 6, 2021. You are entitled to a full refund if the tour is cancelled by WGBH or Cultural Crossroads and monies will be refunded within 60 days. If you should cancel, you are entitled to a refund according to the following schedule:
Cancel by May 1, 2021 = 100% refund of funds paid minus non-refundable deposit and if any, unrecoverable expenses such as hotels and/or event/meal deposits.
Cancel by June 1, 2021 = 50% refund of funds paid minus non-refundable deposit and if any, unrecoverable expenses such as hotels and/or event/meal deposits.
Cancel July 5, 2021 or after = 0% refund.
All cancellations must be made in writing via email to carrie@culturalcrossroads.com and received by July 5, 2021. In some circumstances it may be necessary for us to request additional deposits due to the contract requirements of our suppliers. An increasing number of hotels are now requiring deposits some of which may be partially or fully non-refundable. Should individual tour participants cancel services, they may be subject to a cancellation fee. Travel insurance is highly recommended. Cancellation charges also apply to additional accommodations reserved prior to and after the tour. Cultural Crossroads cannot assume responsibility for any fees relating to the issuance and/or cancellation of air tickets. In the event of cancellation, any fees already paid to Cultural Crossroads will be refunded to the participant in accordance with the cancellation and refund policy stipulated above. Please understand that there will be no exceptions to our cancellation policies.
Taxes
Our prices include government taxes as levied as of date of this printing. In the event that additional taxes are introduced by governing bodies or existing taxes are increased, the increase will be passed on to the traveler.
Smoking Policy
For the comfort of all participants, we ask that there be no smoking during all group activities, including excursions and meals.RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
Read Carefully: Responsibility Statement and Liability Disclaimer
WGBH is not the tour operator. WGBH is not responsible for fare changes, dishonor of airline or hotel reservations, delays, losses, injuries, inconveniences, cessation of operations, airline or tour operator bankruptcies, acts of God, or any other event beyond its control. WGBH acts only as agent for the Participants with respect to travel services, and shall not be responsible for the acts or defaults of any person or entity engaged in conveying participants or in carrying out other arrangements of the tour. Further WGBH and Cultural Crossroads shall not be responsible for losses or additional expenses of the participant due to sickness, weather, strife, civil unrest, acts of terrorism, quarantine, acts of God or other causes beyond their control.

Cultural Crossroads hires local independent contractors. This allows us to not only provide a wide array of educational travel opportunities, but gives economic opportunities in the countries where we work. The respective ground agent and its suppliers make arrangements for transportation, accommodations, and other services. Neither Cultural Crossroads, nor the ground agent shall be held liable for personal injury, death, property damage or accident, delay or irregularity arising out of any act or omission of these suppliers. Cultural Crossroads and the ground agent reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of tour participants.

WGBH, Cultural Crossroads, and its ground agent also reserve the right, without penalty, to withdraw the tour announced, to decline to accept any person as a participant in a tour, or to require any participant to withdraw from the tour at any time, when such action is determined by tour staff to be in the best interests of the health, safety or general welfare of the tour group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and accommodations be refunded, if any. Participants are encouraged to purchase airline tickets once the minimum of 16 travelers has been met to avoid airline cancellation penalties if a tour is canceled or
otherwise modified subsequent to the participant’s purchase of those tickets. Cultural Crossroads and the ground agent accept no liability for the purchase of non-refundable airline tickets to the tour departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant. Dates, schedules, program details, and costs, although provided in good faith based on information available at the time of publication, are subject to change and revision.

AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this tour, as well as the terms and conditions of application and participation as set forth, and recognizes and accepts any risk associated with the tour and the conditions, including the refund policy. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel tour, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection theft, illness, and damage to person or property. In consideration of, and as part payment for, the right to participate in the tour, the undersigned, on behalf of myself, my dependents, heirs, executors, administrators and assigns, agrees to waive, release and hold harmless, WGBH, Cultural Crossroads, its ground agent and suppliers, and each parties officers, employees, representatives or agents from any and all claims, damages, costs, causes of action, losses, bodily of personal injury or death or harm to him/himself or to his/her property that may arise out of or in connection with the undersigned’s participation in the event or travel to or from the event. In addition, by registering for this tour, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.

Information form for WGBH Iceland tour, 2021, Microsoft Word 97-2003 (.doc)

Terms and Conditions and Registration form, Microsoft Word 97-2003 (.doc)