TERMS AND CONDITIONS
A Cultural Tour of Madrid, Toledo and Seville, Spain is organized by Cultural Crossroads. A tour director will accompany the group throughout the program.
Air Travel Arrangements
Cultural Crossroads does not book flights but works with a travel agency that does. We can connect you to them or if you prefer, you can book your own flights. We recommend that you do not make your flight reservations until our minimum number of 10 travelers is made. Tours can be cancelled due to low enrollments. Cultural Crossroads accepts no liability for cancellation penalties related to airline tickets purchased in conjunction with a tour. Please make sure to read the travel tips and note our recommended times for flight connections.
Entry/Exit Requirements For U.S. Citizens
Travelers need a passport to travel to Italy. Passports should be valid for at least 90 days from the date of entry and must have enough blank space to allow for entry and exit stamps. Possession of a valid passport is the traveler’s responsibility. Cultural Crossroads is not responsible for lost or stolen or non-valid passports.
You may register by e-mail: Carrie McDougall: email@example.com or by printing the form off the website, signing and mailing it to Cultural Crossroads, 20 Meadowcrest Lane, Barre, VT 05641. Registrations will be accepted in the order in which they are received.
Changes in the Itinerary
Cultural Crossroads reserves the right to alter the order of events or to make changes deemed necessary for the comfort, convenience, and safety of the participants. Every effort will be made to adhere to the printed itinerary, but weather conditions, transportation difficulties or other circumstances beyond the control Cultural Crossroads, and the local suppliers could force the cancellation or substitution of events or specific services.
A Note About Costs
Tour costs are based upon current airfares, tariffs, currency values, and on the basis of a minimum number of 10 participants. While we will do everything possible to maintain the listed prices, they are subject to change. Should actual enrollments fall below minimum numbers, the tour will be cancelled. Due to fluctuations in oil prices, a fuel surcharge may be added to your tour fee. If changes in currency fluctuate over 10% of the cost there could also be a price increase. Details and costs, if necessary, will be advised prior to departure.
Please note: Should group members invite guests or friends to activities or meals with the group, any costs or charges incurred as a result of them joining the group are the responsibility of the client or individual travelers.
Unused Services & Refunds
No refund or adjustment can be made for any portion of the services not used such as voluntary non usage of hotel accommodations, scheduled meals or any planned activity described in the itinerary.
Every effort will be made to help connect you to a traveler if you wish to share a room. If none is found, a single supplement will be charged. The number of single rooms are limited.
Participants on the tour may be photographed/videoed for the educational and promotional purposes of the Cultural Crossroads and KUER.
We provide travel insurance but you might consider adding emergency evacuation and 24-hr worldwide travel and medical assistance. If you choose to use our travel insurance, you must sign up upon payment of your deposit at no additional fee. We are happy to send you the paperwork of coverage.We recommend also checking with your credit card company and health insurance carrier to see what they provide. You can then supplement it with what to need that is not covered. Please note that the tour requires that participants be in good physical condition and must be capable, without assistance, of walking a minimum of two to three miles over uneven terrain and of climbing stairs that may not have handrails. Participants should have sufficient stamina to keep pace with an active group of travelers on long days of touring..
Cultural Crossroads, KUER, not the ground agent shall not be held responsible for any delay or failure in performance of any part of this agreement to the extent that such delay or failure is caused by inter alia: fire; flood; lightning; explosion; war; strike; embargo; labor dispute; government requirement; civil or military requirement; act of God or nature; inability to secure goods or services; act or omission of carriers or suppliers; acts or failures to act of any governmental or competent authority; or any other causes beyond its reasonable control, whether or not similar to the foregoing; provided however that the traveler by reason of such cause shall not be relieved of its obligation to make any required payments that are due to Cultural Crossroads.
Payment Policy & Schedule
Tour payments must be made by check or credit card payable to Cultural Crossroads and mailed to: 20 Meadowcrest Lane, Barre, VT 05641. Your initial deposit of $1600 per person must be received on signup to hold your space, and will be applied towards total payment. The final sign up date is no later than March 1, 2021. If the tour does not reach the minimum number by then, your deposit will be returned, but after March 1, it is non-refundable. The remaining balance will be due to Cultural Crossroads no later than August 15, 2021. Sign-ups after this date cannot be guaranteed. Cancellations made on or after August 15, 2021 will result in the forfeit of the entire cost of the trip. All cancellations must be made in writing via email to firstname.lastname@example.org. In some circumstances it may be necessary for us to request additional deposits due to the contracture requirements of our suppliers. An increasing number of hotels are now requiring deposits some of which may be partially or fully non-refundable. Should individual tour participants cancel services, they may be subject to a cancellation fee. Please note however that should a passenger cancellation result in the overall group size dropping into a higher price category, then additional cancellation charges may be levied over and above those quoted below. Travel insurance is highly recommended for this reason and is included in the tour, but must be signed up for upon your registration. Cancellation charges also apply to additional accommodations reserved prior to and after the tour. Cultural Crossroads, KUER nor the travel agent assume responsibility for any fees relating to the issuance and/or cancellation of air tickets. Please understand that there will be no exceptions to our cancellation policies.
Our prices include government taxes as levied as of date of this printing. In the event that additional taxes are introduced by governing bodies, or existing taxes are increased, the increase will be passed on to you.
For the comfort of all participants, we ask that there be no smoking during all group activities, including excursions and meals.
RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
Read Carefully: Responsibility Statement and Liability Disclaimer
Cultural Crossroads hires local independent contractors. This allows us to not only provide a wide array of educational travel opportunities, but gives economic opportunities in the countries where we work. The respective ground agent and its suppliers make arrangements for transportation, accommodations, and other services. Neither Cultural Crossroads, KUER, or the ground agent, shall be held liable for personal injury, death, property damage or accident, delay or irregularity arising out of any act or omission of these suppliers. Cultural Crossroads, KUER and the ground agent reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of tour participants.
Cultural Crossroads, KUER and the ground agent also reserve the right, without penalty, to withdraw the tour announced, to decline to accept any person as a participant in a tour, or to require any participant to withdraw from the tour at any time, when such action is determined by tour staff to be in the best interests of the health, safety or general welfare of the tour group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and accommodations be refunded, if any. Participants are encouraged to purchase airline tickets once the minimum of 10 travelers has been met to avoid airline cancellation penalties if a tour is canceled or otherwise modified subsequent to the participant’s purchase of those tickets. Cultural Crossroads, KUER and the ground agent accept no liability for the purchase of non-refundable airline tickets to the tour departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant. Dates, schedules, program details, and costs, although provided in good faith based on information available at the time of publication, are subject to change and revision.
AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this tour, as well as the terms and conditions of application and participation as set forth, and recognizes and accepts any risk associated with the tour and the conditions, including the refund policy. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel tour, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection theft, illness, and damage to person or property due to the negligent acts or omissions of tour staff or others. In consideration of, and as part payment for, the right to participate in the tour, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release Cultural Crossroads, KUER, the ground agent and suppliers, officers, employees, representatives or agents, the United States, and the tour operator and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this tour, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of tour staff or other related persons or entities. In addition, by registering for this tour, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.