TERMS AND CONDITIONS
Canadian Maritime Tour and the Royal Nova Scotia International Tattoo, June 30 – July 6, 2018, is organized by Cultural Crossroads LLC (hereafter listed as Cultural Crossroads). A tour director will accompany the group throughout the program. The total cost of the trip is $3998 USD per person based on double occupancy, which includes a $200 contribution to WNED/WBFO. The single supplement is $514 USD. A deposit of $1500 USD per person is due upon signup to reserve your place. The final payment (remaining balance) must be received no later than March 30, 2018. An NSF charge of $20 will apply to all returned checks.
Air Travel Arrangements
Flights are not included in the cost of the tour. Travelers can book their flights on their own, with their travel agent, or Cultural Crossroads can connect you to a travel agent who books flights for our tours. We ask that you do not book your flights until we have reached our minimum number of 20 travelers. We urge you to check airline cancellation penalties before purchasing airline tickets since departure times and flights can change. Tours also can be cancelled due to low enrollments. Cultural Crossroads accepts no liability for cancellation penalties related to airline tickets purchased independently, in conjunction with a tour. The group begins and ends in Halifax, Nova Scotia. Please call Cultural Crossroads, toll free 877-479-7040 for more information.
Entry/Exit Requirements For U.S. Citizens
Travelers need a passport to travel to Canada. Passports should be valid for at least 6 months from the date of entry and must have enough blank space to allow for entry and exit stamps. Possession of a valid passport is the traveler’s responsibility. Cultural Crossroads is not responsible for lost, stolen or non-valid passports.
You may register by calling Carrie at Cultural Crossroads toll free at 877-479-7040 or by email at firstname.lastname@example.org. She will email you the itinerary and registration forms. Please fill out the forms, sign and mail them to Cultural Crossroads, 20 Meadowcrest Lane, Barre, VT 05641. Your deposit check of $1500 USD per person must be made out to Cultural Crossroads and included with your registration. Registrations will be accepted in the order in which they are received. Payment by credit card can be made over the phone or we can send you an invoice by email.
Changes in the Itinerary
Cultural Crossroads reserves the right to alter the order of events or to make changes deemed necessary for the comfort, convenience and safety of the participants. Every effort will be made to adhere to the printed itinerary, but weather conditions, transportation difficulties or other circumstances beyond the control of Cultural Crossroads, and the local suppliers could force the cancellation or substitution of events or specific services.
A Note About Costs
Tour costs are based upon current tariffs, currency values, at the time of printing, and on the basis of a minimum number of 20 participants. While we will do everything possible to maintain the listed prices, they are subject to change. Should actual enrollments fall significantly below minimum numbers, a surcharge may be added, if the tour proceeds. Due to fluctuations in oil prices, a fuel surcharge may be added to your tour fee. If changes in currency fluctuate over 10% of the cost there could also be a price increase. If the HST (tax in Canada) increases above the included 15%, there would also be an increase. Participants will be notified of any price increases at least 30 days prior to departure. Please note: Should group members invite guests or friends to activities or meals with the group, any costs or charges incurred as a result of them joining the group are the responsibility of the client or individual travelers.
Unused Services and Refunds
No refund or adjustment can be made for any portion of the services not used such as voluntary non usage of hotel accommodations, scheduled meals or any planned activity described in the itinerary.
Every effort will be made to help connect you to a traveler if you wish to share a room. If none is found, a single supplement will be charged. The number of single rooms is limited.
Participants on the tour may be photographed/videoed for the educational and promotional purposes of Cultural Crossroads and WNED/WBFO.
Travel insurance is highly recommended, though not mandatory. We suggest that travelers purchase travel insurance so they are covered in the event of any emergency that may force them to cancel the trip. Travelers can use any travel insurance provider they wish.
Mobility and Fitness to Travel
Please note that the tour requires that participants be in good physical condition and must be capable, without assistance, of walking a minimum of two to three miles over uneven terrain and of climbing stairs that may not have handrails. Participants should have sufficient stamina to keep pace with an active group of travelers on long days of touring.
Cultural Crossroads shall not be held responsible for any delay or failure in performance of any part of this agreement to the extent that such delay or failure is caused by inter alia: fire; flood; lightning; explosion; war; strike; embargo; labor dispute; government requirement; civil or military requirement; act of God or nature; inability to secure goods or services; act or omission of carriers or suppliers; acts or failures to act of any governmental or competent authority; or any other causes beyond its reasonable control, whether or not similar to the foregoing; provided however that the traveler by reason of such cause shall not be relieved of its obligation to make any required payments that are due to Cultural Crossroads.
Payment Policy & Schedule
Tour payments must be made by credit card or check in US funds payable to Cultural Crossroads and mailed to: 20 Meadowcrest Lane, Barre, VT 05641, USA. Your initial of $1500 USD per person must be received upon signup to hold your place. Full payment (remaining balance) must be received by Cultural Crossroads no later than March 30, 2018. Sign-ups after this date cannot be guaranteed. If written cancellation is received by Cultural Crossroads before March 30, 2018, you will receive a full refund. From March 30, 2018 to April 20, there will be a $400 USD non-refundable charge per person. April 20 to May 20, the full deposit of $1500 USD per person will be non-refundable. From May 21, cancellations (or no shows) will incur a loss of $2500 USD. Cultural Crossroads must adhere to its cancellation policy to offset expenses incurred and payments made prior to the program commencement. Notice of withdrawal from the tour must be communicated by fax at 802-479-3442 or by email to email@example.com. Carrie McDougall will confirm all written cancellations. In some circumstances it may be necessary for us to request additional deposits due to the contracture requirements of our suppliers. An increasing number of hotels are now requiring deposits some of which may be partially or fully non-refundable. Travel insurance is highly recommended. Cancellation charges also apply to additional accommodations reserved prior to and after the tour. Cultural Crossroads cannot assume responsibility for any fees relating to the issuance and/or cancellation of air tickets. Please understand that there will be no exceptions to our cancellation policies.
Our prices include government taxes as levied as of date of this printing. In the event that additional taxes are introduced by governing bodies or existing taxes are increased by more than $10 per person, the increase will be passed on to the traveler.
For the comfort of all participants, we ask that there be no smoking during all group activities, including excursions and meals.
RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
Read Carefully: Responsibility Statement and Liability Disclaimer
WNED/WBFO and Cultural Crossroads are not responsible for fare changes, dishonor of airline or hotel reservations, delays, losses, injuries, inconveniences, cessation of operations, airline or tour operator bankruptcies, acts of God, or any other event beyond its control. WNED/WBFO and Cultural Crossroads acts only as agent for the Participants with respect to travel services, and shall not be responsible for the acts or defaults of any person or entity engaged in conveying participants or in carrying out other arrangements of the tour. Further WNED/WBFO and Cultural Crossroads shall not be responsible for losses or additional expenses of the participant due to sickness, weather, strife, civil unrest, acts of terrorism, quarantine, acts of God or other causes beyond their control.
Cultural Crossroads hires local independent contractors. This allows us to not only provide a wide array of educational travel opportunities, but gives economic opportunities in the countries where we work. The respective ground agent and its suppliers make arrangements for transportation, accommodations, and other services. Neither Cultural Crossroads nor the ground agent shall be held liable for personal injury, death, property damage or accident, delay or irregularity arising out of any act or omission of these suppliers. Cultural Crossroads and the ground agent reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of tour participants.
WNED/WBFO, Cultural Crossroads, and its ground agent also reserve the right, without penalty, to withdraw the tour announced, to decline to accept any person as a participant in a tour, or to require any participant to withdraw from the tour at any time, when such action is determined by tour staff to be in the best interests of the health, safety or general welfare of the tour group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and accommodations be refunded, if any.
Participants are encouraged to purchase airline tickets only when the minimum of 20 travelers has been met to avoid airline cancellation penalties if a tour is canceled or otherwise modified subsequent to the participant’s purchase of those tickets. Cultural Crossroads and the ground agent accept no liability for the purchase of non-refundable airline tickets to the tour departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant. Dates, schedules, program details, and costs, although provided in good faith based on information available at the time of publication, are subject to change and revision.
AS A CONDITION OF CULTURAL CROSSROADS ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUSTAGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this tour, as well as the terms and conditions of application and participation as set forth, and recognizes and accepts any risk associated with the tour and the conditions, including the refund policy. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel tour, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection theft, illness, and damage to person or property. In consideration of, and as part payment for, the right to participate in the tour, the undersigned, on behalf of myself, my dependents, heirs, executors, administrators and assigns, to waives, releases, and holds harmless, WNED/WBFO, Cultural Crossroads, its ground agent and suppliers, and each parties — officers, employees, representatives or agents, from any and all claims, damages, costs, causes of action, losses, bodily or personal injury or death, damage or harm to himself of herself, or to his or her property, or that may arise out of or in connection with the undersigned’s participation in the event or travel to and from the event. In addition, by registering for this tour, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.